IGCAR Kalpakkam, Chengalpet District,Tamilnadu - 603 102
OUR CONSTITUTION
The Atomic Energy Employees Association was established in 1979, registered with the government of Tamil Nadu and recognized by the Department of Atomic Energy.
The Office of the Association shall be at Kalpakkam.
The objectives of the association are:
- To create an esprit-de-corps among the members
- To protect and promote the interests of the workers in the workplace.
- To promote cultural ties among members
- To promote and safeguard the interest, rights and privileges of the employees in all matters relating to employment and conditions of services and to get grievances redressed.
- To render legal assistance for the purpose of securing or protecting any rights arising out of the relations of any member with his employer, namely, department of Atomic Energy, Kalpakkam.
- To ensure for the staff of Department of Atomic Energy, Kalpakkam due participation in the local administration or management.
- To establish healthy and close relationship between the management and the members of the Association by mutual negotiations and joint meetings to settle disputes.
- To publish periodicals or bulletins, Intranet & Internet.
- To affiliate the Association to the All India Federation of Unions/Associations of the employees of Department of Atomic Energy which the Executive committee finds from time to time.
- To do that might become necessary in order to protect the legitimate rights of the members.
a) Eligibility: Any employees, regular, W/c belonging to IGCAR falling in the category or Group A / Group B (Non-gazetted), Group C and Group D; who is not below the age of 18 years, shall be eligible to become a member of the Association, provided he/she agrees to abide by the Rules and Bye-laws that may be framed by the Association from time to time.
b) A member shall cease to be a member of the Association.
i) On attaining superannuation.
ii) On conviction by a court of law in a criminal case involving moral turpitude.
iii) On the death of a member.
iv) On leaving the employment by resignation or on transfer.
v) If recommended by the Executive Committee, ratified by the General Body
Meeting attended by at least 2/3rd of the member on the rolls, with 2/3 rd of those
present voting in favour of the same.
vi) If a resignation is tendered to the president of the Association.
vii) If payment of dues to the Association is not made within two weeks after
being called by the General Secretary.
a) Any member is eligible to contest and vote for any office of the Management Committee provided he / she has been a member for at least a period of twelve months under subscription recovery from due pay rolls of the member employees prior to the date of election.
b) Any member of the association shall have the right to present to the executive committee. Any grievances or suggestions *kb shall be considered by the executive committee.
c) Any member shall have the right to inspect any register, documents and accounts provided ten days notice shall be given in writing to the general secretary.
a) Every member shall pay subscription Rs.20/- (Rupees TWENTY only) per month paid from salary under check of system.
b) An admission fee of Rupee one shall be payable at the time of entry to the association.
c) Special subscriptions for specific purpose may be collected from the members, if so decided by the executive committee.
d) Any member, who fails to pay his subscription, shall cases to be member and shall forfeit his claim to any benefit from the association from the date of his ceasing to be a member.
RE-ADMISSIONi) A person whose name has been struck off from the register for default of payment of subscription shall be readmitted, if he/she so desires, only after paying the arrears together with a fine of Rs.120/- for each completed year or part thereof.
ii) A person who has resigned his membership may be re-admitted as a fresh member.
iii) A person who has been expelled from the association may be re-admitted as a new member only with the approval of the Executive Committee. b)Authorising the Pay and Accounts Officer of IGCAR at Kalpakkam to recover, subscription for AEEA at the prescribed rate monthly from the pay rolls of member employees.
a)The management of the Association shall vest in an management Committee consisting of President 1, Vice- President .1, General Secretary 1, Secretaries 4, Organising Secretaries 2 and Treasurer 1.
b) All the members of the executive committee shall be elected by the general body; returning officers shall be appointed for the purpose by the executive committee. Returning Officers shall call for nominations and conduct elections, through secret ballot, where necessary, for all the post of executive body. He will submit the list of elected candidates to the general body at its annual meeting except under circumstances stated in clause 7 (d).
c) i) The members of executive committee shall hold office for a period of
two years and / or until such time a new committee is elected. If elections are
not held within three months of the date of the expiry of these terms, they
would cease to be duly elected representative of the association.
ii) All office bearers shall be elected by the members of the Association through
secret ballot once in two years on a date to be notified by managing
committee in the month of APRIL.
iii) All members whose names appear in the membership register as on 31st
March shall be eligible to exercise his/her vote or to contest the election.
d) i) In case of any interim vacancy / vacancies of posts of office bearers, the
committee shall decide whether the vacancy / vacancies are to be filled at that
time or at the next annual election. The committee shall have powers to fill up
the vacancy / vacancies of ordinary committee members by co-option. Such co-
opted member is eligible to function till next annual election is held.
ii) The procedure for any interim election for any post shall be stated in clause 7
(b) except that the returning officers will submit the interim election result to the
executive committee.
e) Secretariat
i) The secretariat shall consist of President 1, Vice-president l, General
Secretary 1, Treasurer 1 Secretaries 4 (one from Administration/Accounts,one
from Supervisory, one from T a- - 7(1-- - vii from Auxiliary and two Organising
Secretaries.
ii) The secretariat shall have powers to take decisions on very urgent issues by a
majority vote which shall be placed before the executive committee at it s next
meeting for ratification.
The executive committee shall be responsible for the proper conduct of the affairs of the association. The Executive committee shall have the powers.
a) To frame from time to time by-laws to those rules for the conduct of business of the Association until the next general body meeting when they will be confirmed, modified or rescinded.
b) To appoint such sub-committee / sub-committees and assigned such functions to them as may be considered necessary in the best interest of the association.
c) To appoint two returning officers for conducting elections as stated in clause 7.
d) To appoint suitable remuneration such person or pehons as may be necessary for the purpose of conducting the business of the association and to suspend or dismiss such person / persons.
e) To suspend any member / members of the executive committee / Association or take any disciplinary action against any such member/s who are found guilty of theft, corrupt practices or of acting against any of the accepted policies of the association are acting in any way prejudicial to the interests of the association are hampering its progress.
The decision of the executive committee in this respect shall be placed before the general body at its next meeting for ratification. But in all such cases, the members concerned shall have the right to appeal to the executive committee for re-consideration and thereafter to the general body and the decision of the general body shall be final. In all such cases, the member/s concerned shall be first charge-sheeted and given an opportunity to defend himself/themselves prior to taking decisions.
a) President: The President shall preside over all meetings of the Association and of the Executive Committee, preserve order and sign all minutes. He/she shall have a casting vote in the event of a tie. He/she in overall charge of the administration of the association. He/she will not preside over the meeting where a no confidence motion against him/her is being discussed. In the case, the vice-president will hold the chair.
b) Vice-President: He/she shall assist the President in the discharge of his/her duties and shall act for him/her in his/her absence. In the absence of both President and Vice-President, any member may be elected as Chairman other than General Secretary and secretaries and such Chairman all the privileges of President and Vice-President.
c) General Secretary: The General Secretary of the association shall exercise
general supervision and control over the affairs of the association. He/she shall
be responsible for:
i) All correspondence on behalf of the association.
ii) Convening the meeting of Executive Committee in consultation with the
president.
iii) All correspondence on behalf of the association.
iv) Convening the meeting of Executive Committee in consultation with the
president.
v) Recording the minutes of the meetings of the Executive Committee and
for the general body meeting.
vi) The safe custody of the properties of the association.
d) Secretary: The secretary shall assist the General Secretary in his/her work and shall act for him/her in his/her absence
e) Treasurer: The Treasurer shall be responsible for:
i) Collecting the subscription form the members of the association and issuing
receipts.
ii) Issue of receipts in respect of any other payment to the association.
iii) Maintaining proper books of account relating to the financial transactions of
the association.
iv) Obtaining proper vouchers for all payment.
v) Rendering monthly statement of accounts to the Executive Committee.
vi) Preparing the final accounts for being placed before the Annual General Body.
Vii) All other financial transaction of the association.
Besides any function that may be assigned from time to time by the General
Secretary with the approval of the President, E.C. members shall assist.
a) In collecting donations from members in their department/sections and
issuing receipts.
b) In ascertaining the grievances, suggestions of the members in their
departments/sections and passing them on the General Secretary for being
placed before the E.C. for consideration and appropriate action.
i) E.C. meetings.
a) The E.C. shall meet at least six times in a year provided that the interval between two consecutive meetings shall not exceed two months.
b) The quorum for the meeting shall behalf of the number of members of the E.C.
c) Where there is no quorum at the end of half an hour of the scheduled time of the meeting, the meeting shall stand adjourned. No quorum shall be required for such adjourned meeting.
d) At least three days notice shall be given for a meeting of the E.C. The President may however, call for an emergency meeting at short notices.
e) The President on his own initiative or on a requisition signed by not less than seven or more members of the E.C. shall call for an emergency meeting of the E.C. for transactions for any urgent business such meeting shall be convened by the general secretary within three days from the date of requisition.
f) Failure to attend meetings: Any member of the E.G. who fails to attend three consecutive meeting shall be deemed to have vacated his office. He may, however, be reinstated by the E.C.
a) Every year in the month of March, a meeting of the general body shall be convened to transact the following:
i) To receive and adopt the General Secretary's report and the audited statement of accounts for the year.
ii) To announce the results of the election held for the new E.C
Iii) To consider amendment of rules, if any.
iv) (a) To consider any other matter with the permission of the president.
(b) Fifteen days notice shall be given to the members.
(c) The quorum for the meeting shall.be 100 or 1/4 of the total number of the members on roles, whichever is less.
(d) If no quorum is formed within half an hour from the time fixed for the meeting. The meeting shall stand adjourned. The adjourned meeting shall be held within a fortnight. No quorum shall be required for the adjourned meeting.
3. Extraordinary General Body Meeting.
(a) The E.C. may on its own or on the requisition of not less than 75 member of the
association for a specified purpose, call on extraordinary general body meeting.
b) Fifteen days notice shall be given to the members.
c) The quorum for the meeting shall be 75 or 1/4th Hof the members on rolls, whichever is less.
d) if no quorum is formed at the end of half an hour of the scheduled time for the meeting, the meeting shall stand dissolved.
4. Emergency Meetings:
The President may on his own accord convene an emergency meeting to consider any matter requiring emergency decision. The period of notice in such cases shall be as decided by the President depending upon the urgency of the situation.
a) The financial year of the association shall be from April to March.
b) The funds of the association shall units exclusively on subscriptions/donations from members and grants is any made by the Government.
c) The funds of the association shall be properly deposited into a bank(s), in the name of the association as may be decided upon by the E.C.
d) The bank account shall be jointly operated by the treasurer and the general secretary in the options of letter by the President and Treasurer.
e) The funds of the association shall be spent strictly on matters relating to the achievement of the aims and objectives of the association. Any interim vacancies arising out of the designation or otherwise of the auditor shall be filled up by co-option by the E.C. and co-opted auditor shall remain in office until the next annual General Body Meeting.
All the accounts shall be audited by the auditor appointed by the annual general body meeting. The auditor shall be an independent officer and shall be answerable only to the General Body. He shall verify all the accounts of the association and ensure that the funds of the association are spending only for the achievement of the aims and objectives of the association and those proper accounts have been maintained.
Any interim vacancies arising out of the resignation or otherwise of the auditor shall be filled up by co-option by the E.C. and co-opted auditor shall remain in office until the next annual general body meeting.
The powers of incurring expenditure shall be as follows:
a) The treasurer shall keep an imprest amount of Rs.2000/- for recurring expenditure for the conduct of business of the association.
b) The President shall have power to sanction upto maximum expenditure of Rs.1000/- at a time for a specific purpose but not more than four times in a calendar year, in addition to any amount collected for any specific purpose.
c) The E.C. shall have powers to sanction expenditure up to a maximum of Rs.10000/- at a time and not more than six times in a calendar year, in addition any amount collected for any specific purpose.
Amendments and alteration to the constitution of the association shall be made only by a majority of not less than 2/3 rd of the members present and voting (excluding who do not vote). All other matters shall be decided by a majority of members present at the meeting each member having only one vote. No amendment would be carried out without seeking prior approval of the government.
No members who are in arrears of the subscription on the date of the meeting shall be eligible to vote at any meeting.
No member/s of the EC Shall be personally liable for any loss arising through any default or negligence either in the administration of or application of the funds or for any damage to or deterioration in the properties unless the loss damage or deterioration shall happen by or through his/her or their wilful default or negligence.
The association shall be dissolved by a resolution to the effect by at least 3/4th majority of its members present at its special meeting called for the purpose.
The quorum for such meeting shall be 3/4th of the total number of members on the roles of the association.
If upon dissolution of the association there shall remain after the satisfaction any assets, the same shall be disposed of in such a manner as may be decided upon by three forth majority of the members.